Release Notes v3.3.4

Competency Expansion

Version 3.3.4 brings with it a significant update to the competency management area of the system:

• Text based answers: This new feature allows you to ask a question which has a longer essay style response.

• Each question can be worth an individual number of point: You can now specify maximum number of points per question.

• Assign an Examiner: Text based answers can be examiner marked.

• Questionnaires can be a mix of multiple choice and text based style questions.

To mark a ‘Text’ question you must have the permission:

Competency:Mark Competency Tests- Mark/Grade competency tests with text based answers.

This permission is already built into the ‘Competency Editor’ Role.

Text Based Answers

• Navigate to Competency -> Test Template -> Create Template -> Add a Code and Title -> click Create.

You will now see a ‘Question Type’ field.

Change the ‘Question Type’ to ‘Text’ and the ‘Guidance for the Examiner’ field will display.

You can type information here to help the examiner mark the question.

Question Points

• The ‘Points for correctly answering this question’ is the maximum number of points.

Points are clearly displayed when a user is taking the test and when the test is being marked.

When a user answers a checkbox question they will be awarded maximum number of points when they select all correct answers and 0 otherwise. For text answers, the score is assigned by the examiner. They can give any number of points between 0 and the maximum score set for that question.

Assign an Examiner

When creating a test you can assign an examiner. Click on the pencil icon and a select a user(s). Even if the user is not selected as the examiner but still has the permission to mark a test they can navigate to Competency -> Tests -> List Tests and mark tests that are ‘Awaiting Marking’.

• Task to Mark the Test

Once the Test has been completed the examiner(s) should receive a task to mark the test. This task can be found in the ‘My Task’ area of iPassport and the ‘My Task’ side bar.

• Marking a Text Question as the Examiner

The examiner will be able to view the question, the user’s answer, the ‘Guidance for the Examiner’ information, the ‘Score’ (max number of points) and be able to enter their comments in the ‘Examiner’s Comments’ field.

The examiner will score the answer out of the maximum number of points and click ‘Save’.

Once the examiner is happy that all ‘Text’ questions have been marked click the ‘Submit Test’ button at the bottom of the test.

A message will appear ‘The test marking has been submitted’. A Pass or Fail status will be given to the test along with the score’s percent and how many points were correct out of the total number of points available. The ‘Pass Score’ is shown underneath.

Symbol Key

For each marked question a symbol will be shown. These symbols mean:

• A green tick with a green circle around means the max amount of points were awarded.

• A green tick with no circle means the answer was part correct. The examiner awarded some points for the ‘Text’ answer.

• A white cross in a red circle means the answer was incorrect and no points were awarded.

If you have any constructive feedback or would like the ticket numbers please email [email protected]

Thank you for being part of the iPassport family,

The iPassport team

Validation Documentation

P.S. Please click here for validation test that covers competency questionnaires.

Click here for Competency Re-Take Validation.

Click here for Competency questionnaire adding a controlled document reference.

Click here for Competency questionnaire adding an image.

Click here for ‘My Tasks’ (side bar) Validation Test.