- Permissions for Staff Profiles

Permissions for Staff Profiles

Required Permissions

Staff profiles are found in the Personnel Management module.

The permissions directly related to managing staff profiles are:

Permission Description
Desktop:Show Staff Profiles Menu Item Show the Personnel Management > Staff Profiles menu item
Genders: Can Manage Genders Allow a user to manage Gender list
Staff Records:Cancel Own Leave Allow a user to cancel their own leave requests
Staff Records:Create Staff Records Allow a user to create staff profiles
Staff Records:Delete Leave Time Types Allow a user to delete staff leave time types
Staff Records:Delete Leave Types Allow a user to delete staff leave types
Staff Records:Edit Leave Time Types Allow a user to edit staff leave time types
Staff Records:Edit Leave Types Allow a user to edit staff leave types
Staff Records:Edit Staff Records Allow a user to edit staff profiles
Staff Records:Enable/Disable Allow a user to enable and disable staff profiles
Staff Records:Link To Records Allow a user to create links to and from staff profiles
Staff Records:Manage Illness Allow a user to manage staff illness reports
Staff Records:Manage Leave Allow a user to manage staff leave requests
Staff Records:Print Staff Records Allow a user to print staff profiles
Staff Records:Remove Links Allow a user to remove links attached to staff profiles
Staff Records:Report Illness Allow a user to report illness
Staff Records:Request Leave Allow a user to request leave for a staff member
Staff Records:Search Staff Records Allow a user to perform a search for staff profiles
Staff Records:View History Allow a user to view the change history for staff profiles
Staff Records:View Home Address Allow a user to view a staff member’s home address
Staff Records:View Home Phone Allow a user to view a staff member’s home phone number
Staff Records:View Illness Allow a user to view staff illness reports
Staff Records:View Leave Allow a user to view staff leave requests
Staff Records:View Mobile Phone Allow a user to view a staff member’s mobile phone number
Staff Records:View Payroll Allow a user to view a staff member’s payroll
Staff Records:View Print History Allow a user to view the print history for staff profiles
Staff Records:View Staff Records Allow a user to view staff profiles

System Roles

The system roles which use these permissions are listed below.

The ‘Personnel Management Viewer’ and ‘Global Viewer (excluding admin)’ roles include:

  • Desktop:Show Staff Profiles Menu Item
  • Staff Records:Search Staff Records
  • Staff Records:View History
  • Staff Records:View Home Address
  • Staff Records:View Home Phone
  • Staff Records:View Illness
  • Staff Records:View Leave
  • Staff Records:View Mobile Phone
  • Staff Records:View Payroll
  • Staff Records:View Print History
  • Staff Records:View Staff Records

The ‘Personnel Management Editor’ and ‘Global Editor (excluding admin)’ roles include:

  • Desktop:Show Staff Profiles Menu Item
  • Genders: Can Manage Genders
  • Staff Records:Create Staff Records
  • Staff Records:Delete Leave Time Types
  • Staff Records:Delete Leave Types
  • Staff Records:Edit Leave Time Types
  • Staff Records:Edit Leave Types
  • Staff Records:Edit Staff Records
  • Staff Records:Enable/Disable
  • Staff Records:Link To Records
  • Staff Records:Manage Illness
  • Staff Records:Manage Leave
  • Staff Records:Print Staff Records
  • Staff Records:Remove Links
  • Staff Records:Report Illness
  • Staff Records:Request Leave
  • Staff Records:Search Staff Records
  • Staff Records:View History
  • Staff Records:View Home Address
  • Staff Records:View Home Phone
  • Staff Records:View Illness
  • Staff Records:View Leave
  • Staff Records:View Mobile Phone
  • Staff Records:View Payroll
  • Staff Records:View Print History
  • Staff Records:View Staff Records
These permissions only apply in the Organisational Units where the user has been granted them.
For example, let's suppose Ana is a team leader and member of a user group which links the role, 'Personnel Management Editor' to her department's OU ('Bacteriology OU').
One of her staff, Jacob, is borrowed from another department so his home OU is the 'Molecular OU'. Ana won't be able to access Jacob's staff profile unless she is also member of a user group with the role, 'Personnel Management Editor' in the 'Molecular OU'.

Next step: Searching and managing Staff Profiles
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